Becoming an effective leader
Supporting Skills to Become an Effective Leader
Project Management
Project Idea
Considering the need for the project and taking into account how it will be planned & resourced including;
1. Clearly and explicitly define what the project is intended to achieve
2. Establish current position
3. Define resources and associated time commitment
4. Identify (and ultimately recruit) influencing people
5. Risk analysis of the project idea
6. Decide Yes or No based on the above
Plan & Design
Produce the plan which starts to consider;
1. Consider what has been undertaken before?
2. Decide what information is needed?
3. Identify what needs to be done by whom?
4. Map the process against the values of the business
5. Analyse the skills development (needed or that will need to be developed)
6. Scope a time chart
7. Carry out a risk analysis
Time Charts:
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A tool to assist with the planning, taking into account timeframes, sequences and consecutive tasks.
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Helps monitor if the project is on schedule and what tasks are outstanding.
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Helps to identify what tasks can be carried out in parallel with another and which ones need to be run sequentially.
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Helps to identify resources.
To complete a time chart;
1. List all activities
2. Establish the earliest start date for each activity
3. Estimate time it will take
4. Decide if the task runs in parallel or is a sequential event?
5. Is the task dependent or not? If not, then they can be done at any time in the process
6. What is the method of monitoring?
7. Create the visual chart
8. Run a risk analysis at each stage
Action
Using a Time Chart;
1. Carry out the tasks against the Time chart
2. Review the ongoing actions and make any changes that are needed to time chart
3. Complete any new actions
4. Check that actions map against values of the business
Monitor
The role of the mentor during the action stage:
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Mentorship is a relationship in which a more experienced or more knowledgeable person helps to guide and support another person to meet their intended goals and objectives.
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There should be a safe learning environment, where the mentee feels free to discuss issues openly and honestly, without worrying about negative consequences on the job.
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Meetings are held to discuss progress
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Monitoring identifies if the project going to achieve its outcome.
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Monitoring establishes if the outcome needs to change.
Review
Consider:
1. Did the project meet its outcome/s?
2. What has been developed?
3. How have the company’s culture and values been incorporated?
4. What could have been done differently?
5. What will be used for future work?
